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Sample rejection criteria

Sometimes tests cannot be performed in the laboratory if samples fall short of the quality, volume or other eligibility criteria such as clear sample labelling. In these cases, the potential risk to the patient management is that the laboratory may need to reject the samples, and not carry out processing.

 Sometimes the laboratory can rectify a situation where a sample falls short of the sample acceptance criteria though in this case the risk to the patient management may be a breach of stated turnaround time and a delay to provision of the result. In order to reduce the risk of sample  rejection or delay to provision of results, please ensure all sample taking criteria are met.

  • Incorrect sample types received:

    • Basic incorrect blood tube / other sample.

    • Samples without the appropriate preservative (e.g. acidified urine samples).

    • Samples that are received ambient, when a frozen sample is required.

    • Samples that are received unprotected from light, when they are required to be covered at the point of venepuncture.

  • Samples in incorrect containers (e.g. cervical cytology must be a ThinPrep vial; urine cytology must be in a uricyte container).

  • Insufficient sample received.

  • No sample received.

  • Labelling or form issues (mislabelled / unlabelled / no forms / no clinical information).

  • Clotted / haemolysed / lipaemic / icteric samples.

  • Sample is broken or has leaked in transit.

  • Stability time has been exceeded. Stability time is test dependant, and also refers to tests that can only be carried out on certain days of the week.

  • Sample contamination (e.g. being in the same bag as a leaking sample).

  • Samples are high risk or infectious.

  • Samples that are received in expired tubes.

  • Discontinued tests.

  • Sample Reception will not accept samples packaged with needles of any kind.

  • Haematology cannot accept frozen whole blood for testing.

  • Coagulation cannot accept over or under filled samples for testing.

  • Coagulation cannot accept previously frozen samples that have thawed in transit.

  • Biochemistry cannot accept previously frozen samples that have thawed in transit.

  • Biochemistry cannot accept samples that display antibody interference.

  • Biochemistry cannot accept samples that have had separation delays /un-centrifuged samples that have been stored in the fridge.

  • Biochemistry cannot accept paraprotein resulting in viscous samples.

  • Biochemistry cannot accept CSF protein that is blood stained.

  • Immunology cannot accept TBQ kits that:

    • Do not contain all of the appropriate tubes.

    • Are incubated for more than the specified 16 hours.

    • Have passed the incubation time period.

    • Are over or under filled.

  • Microbiology cannot accept samples in non-sterile containers or in formalin.

  • Referrals cannot accept samples without three points of identification for DRP testing.

  • Referrals cannot accept samples that are not labelled by hand for blood group testing.

  • Molecular Pathology cannot accept samples for Haemophilia testing without informed consent.

  • Cervical Cytology cannot accept over or under filled samples for testing.

  • Cervical Cytology cannot accept samples received within three months of the previous test in order to allow epithelial cells to regenerate.

  • Cervical Cytology cannot accept samples containing a sample broom.

  • Cervical Cytology can only accept samples received in a Hologic ThinPrep Vial.

  • Cervical cytology cannot accept samples received in an expired ThinPrep Vial.

  • Urine cytology cannot accept delayed samples unless they have been refrigerated.

Samples deemed to be unrepeatable (e.g. CSF, fluid, tissue, bone marrow and paediatric samples) will not be discarded by the laboratory. Results will include a comment relating to the condition of the sample (e.g. sample unlabelled).

Updated Thursday, 28 November 2024